Accelerate Community Privacy Policy

Effective Date: January 2026

Accelerate Community (“we”, “us”, “our”) is committed to safeguarding the privacy of individuals who interact with us through our website, events, and community activities.

1. Who We Are & Contact Information

Accelerate Community is the operator and data controller for your personal data collected via our channels. For any questions or privacy requests, contact: nila@accelerate.community

2. What Data We Collect

1. Registration & Participation
   • Personal details: name, job title, company, email, phone
   • Event-related: dietary requirements, attendance preferences, participation in sessions
   • Optional feedback information and photos/videos taken at events (with notice)
2. Website & Marketing
   • Online interaction data: IP address, browser type, session timing, referrer
   • Cookies and tracking tools (for site usability and analytics)

3. How & Why We Use Your Data

We process data for these lawful purposes:

Purpose	Legal Basis
Administer events, send tickets, manage access	Contractual necessity
Provide conference updates, resources, follow-up	Legitimate interest / consent
Improve website performance and user experience	Legitimate interest / cookie consent
Promote future activities, surveys	Consent (opt-in), or legitimate interest
Comply with legal obligations (health & safety, anti-fraud)	Legal requirement

4. How We Share Data

We may share your data with:

• Service providers (e.g., venue, catering, badge printing, IT, marketing platforms) under confidentiality agreements
• Accelerate Member Firms or Crowe Global Member Firms, for partner-related insights, workshops, or international networking (only with your consent)
• Law enforcement or regulators, if legally required
• Third parties, only where explicitly noted (e.g., with optional sponsors or speakers for event-related interactions)

5. International Data Transfers

Some data may be transferred to providers or partners outside the UK/EEA. We ensure adequate protection via:

• UK/EEA-approved contractual clauses
• Other recognised safeguards

6. Data Retention

• Core record data: retained for up to 8 years post-event, or as required to fulfil legal, reporting, or contractual obligations
• Marketing data: retained while you are actively subscribed or until you unsubscribe
• Website analytics: anonymised or deleted after 12 months

7. Your Privacy Rights

You have these rights under UK/GDPR:

• Access, correct, or erase your personal data
• Object or restrict its processing
• Withdraw consent (where applicable)
• Request data portability

Submit requests to: nila@accelerate.community
You may lodge a complaint with the UK Information Commissioner’s Office (ICO) if unsatisfied with our response

8. Security Measures

We maintain GDPR-aligned technical and organisational measures, including restricted access, encrypted data transfer, and vendor risk assessments. Only authorised personnel and relevant service providers have access to the data.

9. Policy Updates

We may update this policy from time to time (e.g., due to regulatory changes). We will post a prominent notice on our website and update the Effective Date at the top.

10. Consent & Acceptance

By engaging with Accelerate Community (visiting, registering, attending), you signify:

• Your consent to process personal data as outlined in this policy
• Acknowledgment of potential data transfers and rights set out above

If you disagree, please contact us to limit or remove your information from our records.

Accelerate Community
January 2026